Case Study — Web Platform

A member portal for Harvard alumni in Silicon Valley

Meetups, event registrations, event management, and tiered memberships with Stripe billing — one portal replacing the manual workflows behind an active alumni community.

2500+ Members served by the portal

100+ Events managed per year

500+ Registrations processed

Client Context

An active community, run by volunteers

The Harvard Club of Silicon Valley connects Harvard alumni across the Bay Area through meetups, speaker events, and a tiered membership programme. Like most alumni organisations, it's run by a small group of volunteers — so every hour spent on admin is an hour taken from the community itself.

The Problem

Events and memberships held together by hand

Event creation, registration, and attendee tracking lived across excel, emails to members, informal payment collection and organisers reconciling everything manually.
Membership tiers came with different privileges and pricing — but enforcing them, and chasing renewals, was manual work.
Payments for events and memberships weren't unified, making reconciliation and reporting a recurring chore.
The club's public content site and the member experience were disconnected systems.

The Solution

One portal for members, organisers, and billing

Member Portal React app — profiles, events, registrations

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API Layer Node.js services

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Data PostgreSQL — members, tiers, events, registrations

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Billing Stripe — tiered membership billing

Member experience. Profiles, event discovery, and self-serve registration — members browse upcoming meetups and register in a couple of clicks.
Event management for organisers. Volunteers create events, manage capacity, and track attendees from the portal instead of spreadsheets.
Membership tiers on Stripe. Tier definitions, member-only privileges, and recurring billing handled through Stripe — joins and renewals are self-serve.
WordPress integration. The club's content and marketing presence stays on WordPress, connected to the portal so the public site and member experience feel like one property.

Results

Admin work off the volunteers' plates

2500+ Members managed through the portal

100+ Events created and run through the platform

500+ Event registrations processed end-to-end

70+ Estimated organiser hours saved on manual admin

Tech Stack

What it's built with

React Node.js PostgreSQL Stripe WordPress

Running a community on spreadsheets?

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